Travel costs in Horizon 2020 include travel costs (round trip), accommodation costs, per diems and all taxes and charges related thereto (non-recoverable VAT, visitor's tax etc.).
All travel costs must be in compliance with the internal rules of the beneficiary (rules for business travel etc.). If the travel costs of external experts are reimbursed, the trip may either be booked and paid by the beneficiary or booked by the external expert him/herself and reimbursed by the beneficiary.
In addition to the internal rules, the general eligibility criteria must be met. Evidence must be provided that the trip was “necessary” for the project and has made an active contribution to the project.
In departure from the general rule that all costs must be incurred during the project duration, travel costs to the kick-off meeting are eligible even if the journey to the meeting takes place before the action starting date, provided that the meeting itself is held during the action duration.
Please also ensure that all travel costs can be clearly assigned to the specific action. The costs of combined travel (= private/other and project-related purpose) can only be charged to the extent of the project-related costs if
- it is the usual practice of the beneficiary to pay for such travels and
- it has been an actual cost for the beneficiary.
More detailed information can be found in the Annotated Grant Agreement (AGA)., Article 6.2.D.1.
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