Eligible travel costs typically include:
- Travel costs (e.g. flights, train tickets, car rental),
- Accommodation costs,
- Daily allowances (per diems),
- Related taxes and charges (e.g. non-deductible VAT, local taxes).
Eligibility criteria
Travel costs are eligible if they:
- comply with the beneficiary’s usual travel practices (e.g. internal travel policy), AND
- meet the general eligibility conditions (e.g. actually incurred, properly documented, and reasonable), AND
- are necessary for the implementation of the project and clearly linked to it
(e.g. participation in project meetings, workshops, or conferences), AND
- can be clearly attributed to the specific project.
As a general rule, travel costs must be incurred during the project duration. However, the following exceptions apply (provided that the respective meeting takes place during the project duration):
- Travel to the kick-off meeting (even if the travel to the meeting takes place shortly before the project start)
- Return travel after the final project meeting (even if the return travel occurs shortly after the project end)
Combined travel
For combined travel (i.e. including both project-related and non-project-related parts), only the project-related share of costs is eligible, provided that:
- such travel complies with the organisation’s usual practice, AND
- the project-related portion can be clearly demonstrated.
Further information