Travel costs include costs for arrival and departure, accommodation costs, per diems and all taxes and charges related thereto (e.g. non-deductible VAT, visitor's tax).
All travel costs must be in compliance with the usual practice for travel of the beneficiary (e.g. internal rules for business travel).
In addition, as for all costs charged to the project, the general eligibility criteria must be met. Evidence must be provided e.g. that the trip was necessary for the project, so that it has made an active contribution to the project.
Deviating from the rule that all costs must be incurred during the project duration, travel costs for the kick-off meeting are eligible even if the journey to the meeting takes place before the action starting date, provided that the meeting itself is held during the action duration. The same applies to the last project meeting at the end of the project.
Please note that all travel costs can be clearly assigned to the specific action.
The costs of combined travel (= project related purpose and non-project related purpose) can only be charged to the extent of the actual, project-related costs if
- it is the usual travel practice of the beneficiary to pay for such travels AND
- evidence of the actual travel, as well as of the theoretical only project-related travel is kept.
More information can be found ...
- in the Annotated Grant Agreement (AGA)., Article 6.2.C.1.